Volunteer Scheduler Pro: Online Volunteer Scheduling

Privacy Policy

Updated January 25, 2024

OVERVIEW

Rotunda Software (referred to herein as "us", "we", or "our") values your privacy and is committed to protecting your personal information.

Rest assured, Rotunda Software does not sell or trade personal information about you or your volunteers with third-party services.

In this Privacy Policy ("Policy"), we describe in detail the information that we collect from users of our software, websites and services (collectively, "Services"). By using our Services, you agree that this information will be handled as described in this Policy.

PERSONAL DATA

When you use our Services, we may retain personal data including, but not limited to, names and email addresses. Such personal information is herein referred to as "Personal Data". We store both administrator and volunteer Personal Data on our secure servers. By providing us with Personal Data, you are consenting to our use of it in accordance with this Policy.

HOW WE USE YOUR PERSONAL DATA

We may use the Persona Data that we gather for the following purposes:

To provide our Services, to communicate about the use of our Services, and for other customer service purposes.
To improve our Services by providing personalized experiences, location customization, personalized help, and instructions.
For marketing and advertising purposes; for example, we may use your information to assist us in advertising our Services on third-party websites.
To send emails, including news and newsletters, and promotions. Promotional emails may be opted out of at any time.
To better understand how users access and use our Services, both on an aggregated and individualized basis, and for other research purposes.

TRANSFER OF PERSONAL DATA

Your Personal Data may be transferred to - and maintained on - computers located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. Your consent to this Policy followed by your submission of such information represents your agreement to that transfer.

Rotunda does not sell or trade your Personal Data. There are, however, certain circumstances in which we may be required to share your Personal Data with certain third parties without further notice to you:

Partners, Agents and Related Third Parties: Rotunda Software, like many businesses, sometimes hires other companies to perform certain business-related functions. Examples of such functions include mailing information, maintaining databases, providing tech support, and processing payments. When we employ another company to perform a function of this nature, we endeavor to only provide them with the information that they need to perform their specific function. The third-party sites that Rotunda currently engages with include Amazon Web Services (AWS), Salesforce, Campaign Monitor, Authorize.net, Twilio, Loggly, ZenDesk, and Google Analytics. By agreeing to this Privacy Policy, you acknowledge and agree to the terms and privacy policies set out by the third-party sites listed above.

Third Party Services: Some portions of the Services might rely on integrated third-party services. Your use of these third-party services is subject to the respective service's terms of use and privacy policies.

Legal Requirements: Rotunda may disclose your Personal Data if required to do so by law or in the good faith belief that such action is necessary to (i) comply with a legal obligation, (ii) protect and defend rights or property, (iii) act in urgent circumstances to protect the personal safety of users of the Services or the public, or (iv) protect against legal liability.

ADDITIONAL NON-IDENTIFIABLE DATA

We also receive and retain certain personally non-identifiable information to better understand and serve our users and conduct research on customer demographics, interests and behavior. Rotunda may share this non-identifiable data with third parties, for example, in order to describe our Services to current and prospective business partners.

LOG DATA

We retain some information regarding each interaction with our Services, such as IP addresses, browser types, operating systems, referring web pages, locations, mobile carriers, device information (including device and application IDs), search terms, and the contents of cookies. We use this data to provide, understand, debug, customize, and improve our Services.

TESTIMONIALS

With your consent we may share your testimonial regarding our Services along with your name. If you want your testimonial removed at any time please contact us.

CHILDREN UNDER 13

Rotunda does not knowingly collect Personal Data directly from persons under the age of 13. If you have reason to believe that a child under the age of 13 has directly provided Personal Data through our Services, please contact us, and we will endeavor to disable that account and delete that information from our records.

SECURITY

Rotunda goes to great lengths to protect the data we retain from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. However, no Internet, email or other electronic transmission is ever fully secure or error free.

CHANGES TO THIS POLICY

It may be necessary for Rotunda to make changes to this Privacy Policy. Rotunda reserves the right to update or modify this Privacy Policy at any time, and from time to time, without prior notice. Please review this policy periodically, and especially before you provide any Personal Data. This Privacy Policy was last updated on the date indicated above. Your continued use of the Site after any changes or revisions to this Privacy Policy shall indicate your agreement with the terms of such revised Privacy Policy.

If you have any questions about this Privacy Policy, please contact us.

Volunteer Scheduler Pro License Agreement

License for Volunteer Scheduler Pro software and all associated files, including installer archives and all related documentation ("Volunteer Scheduler Pro Software")

IMPORTANT — READ CAREFULLY

By using the Volunteer Scheduler Pro Software you expressly agree to be and are hereby bound by the terms of this License Agreement ("Agreement"). If you do not accept the terms of this Agreement you may not use the Volunteer Scheduler Pro Software; and you must immediately destroy all copies of the Volunteer Scheduler Pro Software.

GRANT OF LICENSE

Rotunda Software ("Rotunda") hereby grants you ("you" refers to a single individual or organization) a limited non-exclusive non-transferable license to use the Volunteer Scheduler Pro Software subject to the terms and conditions set forth in this Agreement.

THE TRIAL EDITION

a) You may request to evaluate the Volunteer Scheduler Pro Software through a Trial Edition ("Trial Edition") for free from our web site. The Trial Edition will allow you a limited time period for use of the Trial Edition as specified on our web site. You may not attempt to use the Trial Edition without this trial activation code or attempt to circumvent the time limit included in the Trial Edition.

b) You may use the Trial Edition strictly for evaluation purposes only. Unlike the Licensed Edition described below, you may NOT distribute schedules or rosters or any other output created with this Edition to any parties whatsoever for non-evaluation purposes (including to your volunteers).

c) You may not distribute, modify or deploy any portion of the Trial Edition without the express, written permission of Rotunda Software.

d) By your use of the trial edition, you understand and agree that after the limited time period specified on our web site, you will not be able to continue to access and/or use the trial edition or any data you have entered into such edition unless you purchase a subscription for the Volunteer Scheduler Pro software as specified below.

THE LICENSED EDITION

a) You may upgrade from the Trial Edition to a licensed edition of Volunteer Scheduler Pro ("Licensed Edition") by purchasing a "Subscription" for the Volunteer Scheduler Pro Software ("Subscription Purchase").

b) Upon payment of the fee for your Subscription, your Trial Edition will be automatically upgraded to the full Licensed Edition of Volunteer Scheduler Pro, removing any trial period limitations and causing the Volunteer Scheduler Pro software to become the fully functional Licensed Edition. Alternatively, you may choose to purchase a separate Licensed Edition, at which time you will be sent a new Activation Code.

c) Your Subscription will expire a certain number of months after the date on which it is purchased, as specified on our website. When your Subscription expires, Volunteer Scheduler Pro will cease to function unless and until you renew your Subscription ("Subscription Renewal"). Upon purchase of your Subscription Renewal, the program will continue to function at full capacity until your subscription's new expiration date.

d) When making your initial Subscription Purchase, you may choose from several differently priced configurations. These configurations have associated limits ("Limits") that restrict the available features, the number of volunteers the program may be used to schedule, and the number of computers on which it may be installed.

e) You may raise the Limits of your Subscription at any time by purchasing a subscription expansion ("Subscription Expansion") or upgrading your subscription to a more robust version ("Subscription Upgrade"). Upon purchase of your Subscription Expansion or Subscription Upgrade, your Subscription will automatically function with the new larger Limits from the date that the Subscription Expansion or Subscription Upgrade is purchased until the date your Subscription expires.

f) You may not attempt to circumvent the Limits of your Subscription at any time or to circumvent the expiration date of your Subscription in order to continue using the Volunteer Scheduler Pro Software after your Subscription has expired.

g) Rotunda Software may change the price or conditions of Subscription Purchases, Subscription Renewals, Subscription Expansions, or Subscription Upgrades in its absolute discretion for any reason without notice.

h) Rotunda Software may suspend or terminate, without notice, sale of Subscription Purchases, Subscription Renewals, Subscription Expansions, or Subscriptions Upgrades at any time for any reason. Rotunda Software assumes no obligation to continue to provide for sale Subscription Purchases, Subscription Renewals, Subscription Expansions, or Subscription Upgrades even if the act of terminating sale or availability of these items renders previously licensed copies of Volunteer Scheduler Pro software ineffective or unusable. Rotunda Software expressly disclaims all liability for lost time or investment or any other damages whatsoever that may occur as a result of the suspension or termination of sale of Subscription Purchases, Subscription Renewals, Subscription Expansions, or Subscription Upgrades.

i) You may not resell, rent, lease or otherwise transfer rights to the Volunteer Scheduler Pro Software for any financial gain or any other reason or remove any proprietary notices or labels on the Volunteer Scheduler Pro Software.

RESTRICTIONS

You agree not to: (1) make additional copies of the Volunteer Scheduler Pro Software except as specifically permitted under your particular license agreement; (2) enable others to use your Activation Code; (3) give copies to another person; (4) install the Volunteer Scheduler Pro Software on computers used by individuals who have not purchased the appropriate subscription for the Volunteer Scheduler Pro Software from Rotunda Software; (5) duplicate the Volunteer Scheduler Pro Software by any other means including electronic transmission; or (6) copy the printed materials or user documentation accompanying the Volunteer Scheduler Pro Software. The Volunteer Scheduler Pro Software in its entirety is protected by copyright laws. The Volunteer Scheduler Pro Software also contains the trade secrets of Rotunda Software, and you may not decompile, reverse engineer, disassemble, or otherwise reduce the Volunteer Scheduler Pro Software to human-perceivable form or disclose such trade secrets, or disable any functionality which limits the use of the Volunteer Scheduler Pro Software. You may not attempt to modify, adapt, translate, rent, sublicense, assign, loan, resell for profit, distribute, or network the Volunteer Scheduler Pro Software or related materials, or create derivative works based upon the Volunteer Scheduler Pro Software or any part thereof.

VOLUNTEER SCHEDULER PRO NETSERVICES (and its successor or replacement services)

a) Certain features in Volunteer Scheduler Pro rely on our internet servers in order to function (e.g. the Web Terminal). "Volunteer Scheduler Pro NetServices" is defined as any such features in Volunteer Scheduler Pro that rely on our internet servers in order to function, the methods they use to communicate with our internet servers, the associated software on our internet servers, and those servers themselves.

b) ROTUNDA SOFTWARE EXPRESSLY DISCLAIMS ALL WARRANTIES WITH RESPECT TO USE OF VOLUNTEER SCHEDULER PRO NETSERVICES FOR ANY DAMAGE CAUSED IRRESPECTIVE OF THE NATURE OF SUCH DAMAGE.

c) Any content uploaded using Volunteer Scheduler Pro NetServices may be deleted by Rotunda Software in any of the following circumstances: (1) in the reasonable opinion of Rotunda, the uploaded content is potentially damaging; (2) the uploaded content creates an unreasonable burden on our web servers; (3) if you have not had an active license for a period of one year or more; (4) if you breach any terms in this Agreement; (5) the uploaded content is offensive, harassing, pornographic, or damaging; or (6) the uploaded content infringes the proprietary rights, including but not limited to the copyright, patent, trademark or trade secret rights, of any third party.

d) ROTUNDA SOFTWARE EXPRESSLY DISCLAIMS ALL WARRANTIES WITH RESPECT TO VOLUNTEER SCHEDULER PRO NETSERVICES. THIS DISCLAIMER INCLUDES BUT IS NOT LIMITED TO PERSONAL OR OTHER DATA BEING DELETED, STOLEN, OR LOST FOR ANY REASON, OR TECHNICAL FAILURE. ACCESS TO VOLUNTEER SCHEDULER PRO NETSERVICES MAY BE SUSPENDED OR TERMINATED AT ANY TIME FOR ANY REASON.

e) You may not use Volunteer Scheduler Pro NetServices, for any illegal or unauthorized purpose. If you post material to Volunteer Scheduler Pro NetServices, post links on Volunteer Scheduler Pro NetServices, or otherwise make (or allow any third party to make) material available by means of Volunteer Scheduler Pro NetServices (any such material, "Content"), you are entirely responsible for the content of, and any harm resulting from, that Content. That is the case regardless of whether the Content in question constitutes text, graphics, an audio file, or video file. You must not, in the use of Volunteer Scheduler Pro NetServices, violate any laws in your jurisdiction (including but not limited to copyright laws).

THIRD PARTY SITES

Third-party providers may act as data processors for the Volunteer Scheduler Pro Software and Rotunda Software, and your use of the Volunteer Scheduler Pro Software is bound by the Terms set forth on these third-party providers' own sites. The third-party sites that Volunteer Scheduler Pro and Rotunda Software currently engage with are Amazon Web Services (AWS), Salesforce, Twilio, Campaign Monitor, Authorize.net, Loggly, Zendesk, and Google Analytics. By accepting this License Agreement, you acknowledge and agree to the terms and policies set out by the third-party sites listed above.

You further acknowledge and agree that the Volunteer Scheduler Pro Software and Rotunda Software shall not be liable for any damage related to the use of any content, goods, or services available through any third-party website or resource.

COPYRIGHT AND CONTENT OWNERSHIP

We claim no intellectual property rights over the material you provide to Volunteer Scheduler Pro NetServices. Your materials uploaded remain yours. However, you agree to allow others to view and share your Content.Rotunda Software does not pre-screen content, but Rotunda Software and its designee have the right (but not the obligation) in their sole discretion to refuse or remove any Content that is available via the Volunteer Scheduler Pro NetServices.
Material transmitted or uploaded using Volunteer Scheduler Pro NetServices or the Service Planner may be subject to protection under the United States or other copyright laws, or laws protecting trademarks, trade secrets or proprietary information. Except when expressly permitted by the owner of such rights, you must not use Rotunda Software or its servers and network in a manner that would infringe, violate, dilute or misappropriate any such rights, with respect to any material, which you enter, upload, access or receive through the NetServices.

TITLE

Title, ownership, rights, and intellectual property rights in and to the Volunteer Scheduler Pro Software and all related documentation shall remain with Rotunda Software. Volunteer Scheduler Pro Software is protected by the copyright laws of the United States and international copyright treaties. For the purposes of this license "intellectual property rights" means any and all patents, copyright, registered or unregistered design rights, trademarks, trade names, know-how, database rights or other intellectual property rights.

DISCLAIMER OF WARRANTIES

VOLUNTEER SCHEDULER PRO SOFTWARE, RELATED MATERIALS, CONTENT AND/OR RELATED SERVICES ACCESSIBLE THROUGH THE VOLUNTEER SCHEDULER PRO SOFTWARE, ARE PROVIDED "AS-IS," AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ROTUNDA SOFTWARE DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESS OR IMPLIED, REGARDING THE VOLUNTEER SCHEDULER PRO SOFTWARE, DISK(S), RELATED MATERIALS, CONTENT AND ANY SERVICES, INCLUDING THEIR FITNESS FOR A PARTICULAR PURPOSE, SECURITY, QUALITY, MERCHANTABILITY, OR THEIR NONINFRINGEMENT. ROTUNDA SOFTWARE DOES NOT WARRANT THAT VOLUNTEER SCHEDULER PRO SOFTWARE OR ANY RELATED SERVICES OR CONTENT IS SECURE, OR IS FREE FROM BUGS, VIRUSES, ERRORS, OR OTHER PROGRAM LIMITATIONS, NOR DOES ROTUNDA SOFTWARE WARRANT ACCESS TO THE INTERNET OR TO ANY OTHER SERVICE OR CONTENT THROUGH THE VOLUNTEER SCHEDULER PRO SOFTWARE. YOU ACKNOWLEDGE AND AGREE THAT YOU MUST: (A) PROVIDE YOUR OWN ACCESS TO THE WORLD WIDE WEB AND PAY ANY SERVICE FEES ASSOCIATED WITH SUCH ACCESS, AND (B) PROVIDE ALL EQUIPMENT NECESSARY FOR YOU TO MAKE SUCH CONNECTION TO THE WORLD WIDE WEB, INCLUDING A COMPUTER AND A MODEM. SOME STATES DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSIONS MAY NOT APPLY TO YOU. IN THAT EVENT, ANY IMPLIED WARRANTIES ARE LIMITED IN DURATION TO SIXTY (60) DAYS FROM THE DATE OF PURCHASE OF THE LICENSE FOR THE VOLUNTEER SCHEDULER PRO SOFTWARE. SOME STATES DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU. THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS, AND YOU MAY HAVE OTHER RIGHTS AS WELL, WHICH VARY FROM STATE TO STATE.

LIMITATION OF LIABILITY AND DAMAGES

THE ENTIRE LIABILITY OF ROTUNDA SOFTWARE FOR ANY REASON SHALL BE LIMITED TO THE AMOUNT PAID BY YOU TO ROTUNDA SOFTWARE FOR THE LICENSE FEE FOR THE CURRENT YEAR'S USAGE OF THE VOLUNTEER SCHEDULER PRO SOFTWARE. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ROTUNDA SOFTWARE AND ITS REPRESENTATIVES ARE NOT LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON BREACH OF CONTRACT, BREACH OF WARRANTY, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE, EVEN IF ROTUNDA SOFTWARE OR ITS REPRESENTATIVES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND EVEN IF A REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE. SOME STATES DO NOT ALLOW THE LIMITATION AND/OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU. THE LIMITATIONS OF THE DAMAGES SET FORTH ABOVE ARE FUNDAMENTAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN ROTUNDA SOFTWARE AND YOU. ROTUNDA SOFTWARE WOULD NOT HAVE BEEN ABLE TO PROVIDE THE VOLUNTEER SCHEDULER PRO SOFTWARE TO YOU WITHOUT SUCH LIMITATIONS.

INDEMNIFICATION

You agree that you will indemnify and hold harmless Rotunda from any claim, expense (including, without limitation, reasonable attorneys' fees), liability, and litigation incurred as a result of your breach of any term of this Agreement.

TERMINATION

This Agreement shall terminate automatically if you fail to comply with the limitations described in this Agreement. No notice shall be required from Rotunda Software to effectuate such termination. On termination you must destroy all copies of the Volunteer Scheduler Pro Software including the installer archive and any copies of it therewith. However, such termination does not prejudice the right of Rotunda Software to obtain injunctive, equitable or any other relief, at law or in equity, in the event of such a breach.

GOVERNING LAW

This Agreement shall be governed by California law (without reference to choice of law principles), except as to copyright, patent and trademark matters, which are covered by the laws of the United States of America. You agree to submit to the jurisdiction of the federal and state courts of San Francisco County, California and waive any objection to venue in such courts. This Agreement is deemed entered into in San Francisco, California, and shall be construed as to its fair meaning and not strictly for or against either party.

GENERAL PROVISIONS

This Agreement does not limit any rights that Rotunda Software may have under trade secret, copyright, patent, trademark or other laws. The Representatives of Rotunda Software are not authorized to make modifications to this Agreement, or to make any additional representations, commitments, or warranties binding on Rotunda Software, other than in writing signed by an officer of Rotunda Software. Accordingly, such additional statements are not binding on Rotunda Software and you should not rely upon such statements. If any provision of this Agreement is invalid or unenforceable under applicable law, then it is, to that extent, deemed omitted and the remaining provisions will continue in full force and effect. No delay or failure on the part of Rotunda Software in the exercise of any right granted under this Agreement, or available at law or in equity, shall be construed as a waiver of such right.

ENTIRE AGREEMENT

This Agreement sets forth Rotunda Software's and it's Representatives' entire liability and your exclusive remedy with respect to the Volunteer Scheduler Pro Software. This Agreement constitutes the entire agreement between Rotunda Software and you with respect to the subject matter hereof and supersedes all prior oral or written understandings, communications or agreements not specifically incorporated herein, other than any specific terms and conditions you may have agreed to in connection with downloading the Volunteer Scheduler Pro Software from our website. Rotunda Software shall have the right to change or add to the terms of this Agreement at any time, and to change, delete, discontinue or impose conditions on any feature or aspect of the Volunteer Scheduler Pro Software (including but not limited to internet-based services, pricing, technical support options, and other product-related policies) without notice. Online services may expire in accordance with Rotunda Software's product retirement/sunset policy as it may be in effect from time to time.

Privacy Policy & License Agreement