Explore the Standard Edition
Leaders have web-based access to Volunteer Scheduler Pro via the mobile app or the Web Terminal. You can control what jobs and features Leaders can access, empowering them to take on more responsibility wherever you see fit.
Track attendance without having to print paper sign-in sheets! Volunteers check in with a few clicks or taps on any mobile or web-enabled device. After the shift, it's easy to run reports, email no-shows, or send thank you notes to last-minute substitutes.
Custom fields let you track, filter, and run reports on custom volunteer information. This lets you track certifications, training, birthdays, t-shirt size, emergency contacts, and more.
Folders let you group jobs by location, department, or any other way you see fit. This simplifies viewing schedules, creating emails and running rosters just for certain groups or jobs. Work smarter, not harder!
Did you accidentally delete an entire schedule or make a swath of changes that need to be reversed? Disaster recovery is overseen by our VSP experts and lets you restore your Volunteer Scheduler Pro database back to a specific point in time.
Have groups of volunteers who fill multiple volunteer roles at the same service, like corporate or school groups? Add them to the schedule with a single profile, while still being able to specify how many people from that group are needed.
Volunteers sign themselves up for empty positions by clicking on them where they appear in the schedule.
Fixed rotational scheduling
Setup fixed, recurring assignments for volunteers, like "every other week" or "the second Monday of the month".
Mobile and web-based scheduling
Web Admins are a type of administrator that have web-based access to Volunteer Scheduler Pro via the mobile app or the Web Terminal. Web Admins have the flexibility to work from a laptop, tablet, or phone. Web Admins can:
Easily accommodate large organizations or companies that want to send volunteers. Create a single entry for each group with contact information and then easily track how many people they are bringing. You can also allow the group coordinator to sign up for shifts online.
The auto-scheduler quickly fills shifts with the needed number of volunteers while respecting:
Manage multiple locations
Easily produce schedules for multiple locations. Flag each volunteer for the locations at which he or she is able to serve.
Keep your database organized by grouping your jobs by type, department, or however you see fit. Once your jobs are grouped into folders, you can view schedules and create emails and rosters just for particular folders. Job folders make it easy to manage hundreds of jobs with VSP and focus your attention on just one part of the overall picture.
Online subs and trades
Online enrollment forms
Effortlessly enlist more volunteers with a user-friendly, customizable online form.
Online access for Leaders
Grant members of your team special privileges to manage just their volunteers and shifts online. Leaders can edit and schedule volunteers, send emails and text messages, and post notes and documents to shifts, with no need to install the full administrator's client. Also, Leaders are automatically kept up to date on any changes made by their volunteers through the Web Terminal. For more information on Leaders, see this video tutorial.
Custom branding & HTML content
Maintain the look and feel of your organization when your volunteers access their schedules online and use full, customizable HTML content in the Web Terminal including your organization's logo and other images.
Export and print sign-in sheets for specific shifts. Then, manually enter no-shows into VSP schedules for reporting and follow-up.
Track attendance easily and accurately on any tablet or computer. Volunteers can check in with just a few simple clicks, and leaders can see who has arrived - in real time! After the shift, attendance records are automatically entered into VSP, so you can run reports, email no-shows, or send thank you notes to last-minute substitutes.
Mobile App for volunteers
Volunteers with smartphones can download a free mobile app to sign up for shifts, request substitutes, view the full schedule, and update their profile information on the go.
An integrated communication platform that lets you:
Use "tokens" to easily personalize emails with information about each recipient:
Send personalized text messages quickly to everyone or just a group of volunteers. Text messages are billed at $0.02 per text sent or received. Note: text messaging available in the U.S. and Canada only
Automatic email reminders
Make sure volunteers always know when they are scheduled with customizable automatic email reminders. Optionally allow volunteers to choose how many days before their shifts their reminders are sent.
Text message reminders
Reduce no shows with automatic text message (SMS) reminders. You can have replies sent directly to your phone, or enable replies to go to all the scheduled volunteers within a job. Text messages are billed at $0.02 per text sent or received. Note: text messaging available in the U.S. and Canada only.
Track any type of volunteer information using custom fields. Custom fields can be created to track text, numbers, dates, check boxes, and multiple choice fields.
A powerful Rosterizer to quickly generate lists of volunteers.
A mailing label generator for postal mailings.
Use VSP data with any application of your choosing. A few examples of how to leverage our public API include:
A VSP database can always be reverted to the last time you closed the program, but Disaster Recovery restores your database back to a specific point in time. This feature is a last resort for extreme circumstances – when an entire schedule is deleted, for example. Disaster recoveries require manual intervention by the VSP programming team, must be done within 30 days of the time to which you wish to return, and take 24 hours to process.
The number of computers on which the VSP administrator's client may be installed for each edition. Additional computers can also be purchased.